Regal Park Property Management - TERMS AND CONDITIONS

Proof of ID

We require proof of identification for anyone over the age of 18 who will be residing at the property and any guarantors. This can be a current full signed passport, current UK photo card driving license, residence permit (issued by the Home Office to EU Nationals), original birth certificate, national ID card.

Proof of Address

We require proof of residency for anyone over the age of 18 who will be residing at the property and any guarantors. This can be a current UK driving license showing the current address, a recent bank statement or utility bill (no older than 3 months), a copy of your current tenancy agreement showing the property address.

All required documents are to be submitted to our office within 3 days of your proposal being accepted. If documents are not submitted within 3 days, it will be assumed that you no longer wish to proceed and we will remarket the property.

Referencing

Our referencing company will email you an application form. This must be completed and submitted within 3 days. If the referencing application is not submitted within 3 days, it will be assumed that you no longer wish to proceed and we will remarket the property.

Upon receipt of your completed referencing the referencing company will carry out all of the relevant checks. The average turnaround time is 5 working days after receiving the application, but this can increase depending on your employer/landlord response times. If your references have not been completed within 7 working days from the point of submission the property will be put back on the market.

Company LET

If a property is to be leased in a company name, the company application and referencing is required as above. The terms and conditions and the tenancy agreement must be signed by a company director or a person nominated by them. Prior to the start of the tenancy we will require written confirmation from a director that the nominee has the authority to sign. We will also require proof of ID for the director/nominee.

Proof of Right to Rent

We are required by law to ensure you have the right to reside in the UK before allowing you to take possession of a property. We therefore will carry out the right to rent checks on you and will be required to see a valid and current passport, valid visa, EEA member state identity card, letter from applicant’s home country’s Embassy in the UK.

Deposit

On all of our managed properties your deposit will be protected by our Tenancy Deposit Scheme (TDS) for the duration of your tenancy. This must be paid in clear funds to our client deposit account prior to you moving in.

Rental payment

The first month’s rent must be paid in cleared funds prior to your tenancy commencing and you moving in. The rent due date thereafter will be the same day as the start date of the tenancy.

Insurance

You will be required to have contents insurance in place prior to you moving in and this should include accidental damage insurance caused by the tenant to the contents, furniture, fixtures and fittings, and carpets/flooring at the property as described in the Inventory. A copy of the policy should be presented on the day of signing the tenancy agreement before keys can be released. You should also consider insuring your own contents in the property, accidents can happen, likewise burglary, floods and storms can be costly, so you could risk losing the things that are important to you. We can provide you quotes for the above.

Pet Clause

Should you have pet(s) at the property and it has been confirmed with your landlord that they allow you to have pet(s) in the property then a pet clause will need to be added to your tenancy agreement and signed by all relevant parties.

Standing Order

You will be required to sign our Standing Order Mandate form to allow direct payment of future monthly rent payments from your bank account, before we can release the keys to you.

Inventory

A detailed written and photographed inventory will be prepared prior to commencement of the tenancy and a copy will be e-mailed to you for your approval. You will also receive a copy of our video Inventory when you collect the keys. We advise you watch and review the content within 7 days from move in. Any disputes or errors found when checking both the video or written and photographed inventories must be notified in writing to Regal Park Property Management.

If you are unable to view the video Inventory please contact the office to arrange an appointment to view it in our office.

Council Tax

We are obliged by law to make the city council aware your details and the property address so they can update their records.

Data Protection (GDPR)

Regal Park Property Management Limited are committed to keeping your personal details secure and we will only pass your details on, with your agreement for the process of referencing and credit checking your application.

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